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Table of Contents (as completed to date)

1. General Information
2. The Deanery
3. Student admission procedure
4. The Bursary
5. Accommodation
6. College Officers and Fellows
7. College Staff
8. College committees
9. Research Seminars
10. Legislative information relevant to DCSA

GENERAL INFORMATION

What is a college?

Darwin is one of 31 colleges of the University of Cambridge. The online University Graduate Studies Prospectus provides a general introduction to the college system in Cambridge. If you don't know what a Cambridge college is, this is a good place to start.

What is special about Darwin?

Darwin is a post-graduate college: the majority of our students are reading for Masters or PhD degrees. Darwin provides an international community in which graduate students, postdoctoral workers, senior visitors,and college fellows can interact with colleagues having the broadest spectrum of research interests.

Darwin, like most Cambridge Colleges, is co-educational and has no restrictions on the subjects of study. It has 45 Professorial and Official Fellows, including a Master (the Head of House elected by the fellows), most of whom are University Teaching Officers in their subjects. There are also about 20 Research Fellows. The Adrian and Finley Fellowships are stipendiary, and in addition 4 to 6 non-stipendiary Research Fellows are elected each year.

There are approximately 600 students, most of whom are studying for M.Phil (a one year course) or Ph.D. (normally three year course) degrees. A striking feature of the College is that half the students are from more than 50 overseas countries. Darwin also has Associate Members, who are usually academic visitors from abroad and Research Associates who work in the different Departments of the University.

A particular aim of the College is to broaden the experience of the students, and activities for this purpose are co-ordinated by the Education and Research Committee. Two academic groups, one based on the Arts and the other on the Sciences, organise seminars, lectures, colloquia and field trips outside Cambridge.

As with all Cambridge Colleges, Darwin is legally constituted by its Statutes and Ordinances. These define in full just what the College does. The Darwin College Ordinances and Statutes are available online.

Information Book

More detailed information on all aspects of the college are available in the College information book.

Freedom of Information Act

Darwin College is prepared to respond to Freedom of Information requests in a timely manner. Please contact the College Bursar (bursars.sec@darwin.cam.ac.uk) with your request or for more information on our FOI compliance.

College Colours

The College tie, scarf, cuff links and College Shield are obtainable from Messrs Ryder & Amies, 21 King's Parade, Cambridge. College tee shirts are available from the DCSA.

Our Oxford sister college - Wolfson

Like most Cambridge Colleges, Darwin is linked with a sister College at Oxford, Wolfson, which is also a Graduate College. There is an annual Sports' Day in the Lent Term, when one College hosts the other in alternate years. In addition, each can usually offer hospitality to visitors from its sister College.

Telephone: (01865) 274100
Fax: (01865) 274125
When calling from the University network, omit the BT dialling code - (01865) and the first "2" and dial 147-74XXX.

THE DEANERY

The Dean, Dr Leo Howe, is responsible for the admission, registration, health, discipline and general welfare of all graduate members. He is required by the Statutes to perform all the University duties normally discharged by a College Senior Tutor or Tutor. The Deputy Dean, Dr Matthew Jones and the Associate Dean, Dr Giselle Walker, assist the Dean in performing these duties and deputise in his absence. All official matters must be referred to the Dean either directly or through the Deanery Office.

ALL GRADUATE MEMBERS MAY SEE THE DEAN, THE DEPUTY DEAN OR THE ASSOCIATE DEAN ON ANY MATTER (ACADEMIC, FINANCIAL, WELFARE, PERSONAL, ETC), PREFERABABLY BY APPOINTMENT.

College Conduct

The College is an international community of scholars whose members are admitted without discrimination irrespective of nationality, gender or subject of study. The Governing Body expects all members to uphold the good standing of the College as a place of education, learning and research, and to obey the Master's decision on all matters within his authority.

It expects all members to make full use of the lunching and dining facilities provided by the College, and in particular requests that they dine in College at least once a week during Full Term. Gowns are worn only at formal dinner.

In general, the College is run with as little internal regulation and as few rules as are necessary for the general comfort and wellbeing of all. However, as the Dean is responsible for discipline, it is appropriate that certain guidelines should be provided:

1. Every graduate member is entitled to a private life, and there is a genuine desire to stay out of personal matters unless the member concerned would like help. On the other hand, if asked to help, the Dean and his staff will do all they can to provide confidential assistance.
2. It is important that members do not disturb the lives of others. There are many ways in which this can arise. Noisy parties for example, that go on until the early hours, or loud music played privately during the night, can disturb the sleep of members in adjacent rooms, or neighbours in College hostels. Communal facilities, such as kitchens, must be kept clean and tidy by those who use them.
3. College rooms are provided for the sole use of the occupants; long-term sharing is not allowed. Short-stay visits of up to three nights on any one occasion are permitted. The Guest book must be signed.
4. It is College policy that, when members become involved with the civil or criminal law, the College will intervene only in exceptional circumstances.
5. The Dean will not excuse any physical action directed against College staff, other members, or College or personal property, and will take appropriate action as required. Fortunately, Darwin has been largely free from unpleasant episodes of this type since its foundation.
6. Darwin has a no-smoking policy throughout the College which also includes all student accommodation.

The Dean hopes that all members will endorse these principles as fair and reasonable. He is always willing to discuss their application with any member.

Discrimination

Darwin College is committed to providing an environment which respects the needs of all its members. No member of Darwin shall be discriminated against with regard to national origin, physical disability, race, religion, creed, gender, sexual orientation or HIV test result (see appendices for College policies relating to these matters).

Scholarships/Bursaries for prospective students

The College offers, from time to time, a one-year, full fee and maintenance Scholarship in Arts and Social Sciences open to United Kingdom applicants only who have been accepted by the Board of Graduate Studies. Further details may be obtained from the Dean.

Darwin offers, by competition, one or more Philosophy Studentships of up to £2,000 to students doing graduate work in the Faculty of Philosophy. However, other things being equal preference will be given to UK students. No special application forms are necessary, and all eligible students will be considered from information contained in their original GAF application. The tenure of the award is one year, but holders may re-apply in subsequent years.

In addition, the College also offers several Darwin College Bursaries of £1,000, tenable in any subject and unrestricted as to nationality of the applicant. These awards are for one year only and cannot be renewed.

For all the above scholarships and bursaries preference will be given to those who nominate Darwin as their College of first choice. More information can be found on the Awards & Scholarships page.

List of Graduate Members

A current list of Graduate Members is prepared each term. IT IS IMPORTANT THAT THE DEANERY IS TOLD OF ANY CHANGES OF ADDRESS AS THEY OCCUR. Mail and other information may go astray if changes of address are not also notified to the Porters' Lodge. It is essential that a forwarding address is left when a member works away from Cambridge or leaves permanently.

Matriculation

Members who are required to Matriculate will be asked to sign the necessary forms by the Dean's Secretary in their first term; without a student's signature, Matriculation cannot proceed.

BA and MA Status

All registered graduate students automatically have BA status if they are under 24, and MA status if they are over 24. BA status or MA status confers the privileges of BA or MA respectively in relation to the University Library, the various Museums, and the Botanic Garden, and governs the type of gown that may be worn (except that members with BA or MA status do not wear strings on the appropriate gown). The College claims the appropriate status for those who are entitled but do not acquire it automatically.

Keeping Terms

The Dean is required to certify, when appropriate, that graduate members have kept the necessary number of terms required for their course of study. For this purpose, members are required to certify that they have kept a term by signing a form supplied by the Dean's Secretary. Unless a graduate member vouches for residence in this way, the Dean is unable officially to certify that any minimal residence requirements have been met. When this happens, unnecessary effort is required to retrieve the situation; consequently, members who do not ensure that a completed form is returned will be fined, to compensate for the additional secretarial work involved.

A current list of term dates is available from the University of Cambridge website.

It is the Dean's responsibility to certify residence and research requirements. To do this, he must know, well in advance, when students intend to work away or intermit, so please notify the Deanery of such proposals in advance.

Supervisors' Evenings. These are held periodically, in the Michaelmas, Lent and (if required) Easter Terms. Groups of supervisors are invited to join their students, and others, for dinner; afterwards coffee, wines and dessert are served in the Entertaining Room.

Prizes of £30 book tokens are given to all students attaining a distinction in a Diploma or Certificate examination; a distinction in any Part or section of the Final M.B. Examination or the Final Veterinary Examination; a distinction in Part III of the Mathematical Tripos; a First Class in the LL.M. Examination.

Travel Grants. Two Funds are available for the support of academic travel by fee-paying Graduate members. All applications must be submitted prior to travel taking place. Any applications received after will not be accepted. Non fee-paying members are not eligible to apply.

1. The Darwin College Fund and the St. John's Fund are distributed by termly competition. Three competitions will be held each year (with three corresponding deadlines), the Dean and Deputy Dean being responsible for judging applications. Each successful applicant can be awarded a grant of up to £150.00; no applicant is eligible for more than one travel grant in any one academical year. Travel Grants are not available for work/travel that is essential to research, i.e. fieldwork. The number of grants to be made per competition is likely to be between fifteen and twenty and they are normally only awarded to those whose travel is in connection with a major contribution (i.e. a paper) at a scholarly conference.
   The three deadlines for applications are:
   • 28 November 2008
   • 20 March 2009
   • 5 June 2009
2. In the second category are the Finley Bursaries, which are awarded annually by competition. They provide financial support of up to £300.00 towards the cost of more general academic travel including fieldwork. Two bursaries are usually awarded, the applications being judged by reference to the widest possible range of criteria, although applications from members in Arts subjects will be favoured. Applications should be sent to the Deanery Office by the end of February 2009. A page long report of research carried out should be submitted along with the travel receipt on return.

Application forms for all travel grants are available from the Deanery Office. Completed application forms must be submitted prior to travel.

The College has no other funds to provide financial assistance to off-set the costs of research.

College Hardship Fund. This Fund, which is administered by the Dean, exists to provide emergency financial assistance by way of grants and loans to graduate members. The Fund is not extensive and small grants and loans can only be provided to alleviate short-term financial difficulties of an unexpected kind. The Fund cannot assist with expenses related to study or research.

University Hardship Funds (known as Access to Learning Fund). This is administered at University level as a means-tested benefit for home (UK) students. These funds are awarded twice a year, in December and March, and varying amounts are available. Do not rely on receiving Hardship Funds to assist you with financing your course. Forms are available from the Deanery Office.

Accommodation. All routine matters concerned with the allocation and the day-to-day administration of College accommodation are handled by the Accommodation Office. The Dean should only be approached on accommodation issues where exceptional health conditions may make it necessary to override normal procedures.

Meetings on College Premises. In accordance with the requirements of the Education (No.2) Act, 1986, the College has taken steps to ensure that freedom of speech within the law is secured for all its members and employees and for visiting speakers. In this connection, the College is required to issue and maintain a Code of Practice (see Appendix) to be followed by all members and employees of the College in the organisation of meetings to be held on College premises, and in the conduct required by these persons in connection with meetings.

Permission to hold a meeting, as defined by the Code, must be obtained from the Dean not less than three days beforehand, and, if a room is to be reserved, a booking must be made through the Bursary. Many meetings, however, are not covered by the Code of Practice. Therefore, to avoid misunderstanding, or unnecessary formalities, members intending to organise meetings are strongly advised to discuss the matter with the Dean well beforehand.

Childcare Bursary Scheme. The College is a member of this University scheme for assistance with childcare. Contact the Deanery for application forms and further information.

University Careers Service. This office is at Stuart House, Mill Lane (Telephone 338288). Its services are available to those needing advice on careers and employment opportunities. The College representative is the Deputy Dean.

Student admission procedure

Graduate students wishing to come to the College must be accepted by the College and a Department of the University through the Board of Graduate Studies of the University.

All potential Graduate Members apply in the first instance to the Board of Graduate Studies, 4 Mill Lane, Cambridge CB2 1RZ. The few applications for Graduate Membership which do not go via the Board of Graduate Studies are listed in the Cambridge Admissions Prospectus. The Board of Graduate Studies (or the appropriate body dealing with the exceptional applications for membership) then asks the applicant to state his/her list of preferences for College membership. If Darwin College is listed as the applicant's first choice, his/her papers are sent to this College and the College Admissions Committee decides whether to offer the applicant a place.

If the Admissions Committee rejects the application, the papers are sent to the College listed as second choice, and so on. An offer of membership by Darwin College is conditional upon prior acceptance by the University and upon the fulfillment of financial conditions.

Fees

Membership categories

All graduate members of Darwin College belong to one of the following categories:

Category I		Graduates with the status of Graduate Student in the University of Cambridge.
Category II		Graduates reading for a postgraduate qualification of the University of Cambridge who have not the status of Graduate Student.
Visiting Member		These are graduates of any University who have been accepted as Visiting Scholars in any Department or Faculty of the University. Visiting Members may use all the facilities of the college, but are not eligible for College accommodation.
Former Members		Members of Darwin College whose immediate connection with the College has come to an end. Members in this category may book in for meals at guest rates on 30 occasions per quarter, and also book a guest room for their own use in accordance with the current regulations. Membership is not granted automatically; certain minimum requirements must be met.

Persons seeking membership as Visiting Members apply directly to the Dean.

Further Information

Details of admission requirements and other specific matters relating to the College can be obtained from the Dean.

For information write to:

The Deans' Office
Darwin College
Silver Street
Cambridge CB3 9EU
United Kingdom

Alternatively contact the deanery by:

E-mail: deanery@darwin.cam.ac.uk
Tel: 01223-335660 (Porters' Lodge), 335675 (Dean)
Fax: 01223-335667

(The country code for the U.K is 44, and the area code for Cambridge is 1223. To phone the College from outside the U.K. precede the local phone numbers with [+44] 1223 instead of 01223.)

Other applications to Darwin

Other pages on this website describe the application procedure for research fellowships, and staff vacancies at Darwin.

THE BURSARY

The Bursar, Peter Brindle, is responsible for the financial affairs and business administration of the College, for the maintenance, security, and operation of its buildings, grounds, and services and for the general supervision of the College staff.

ACCOUNTS

College Fees are payable annually in advance, usually in October. Charges for meals, wines etc. are made monthly and must be settled by the end of the following month. Any queries, or financial difficulties connected with your College account, should be directed to the College Accountant.

Failure to comply with these terms of payment will result in the withdrawal of appropriate College facilities, and may lead to the member's name being withdrawn from the College Register and thus automatically from the University's Register of Graduate Students.

The Annual Accounts are published in the Cambridge University Reporter. The Bursar will be pleased to show and explain these accounts to any member of the College.

MEALS

• About meals
• Dining Menu
• Formal Hall Bookings

ACCOMMODATION

Accommodation policy. See information on the accommodation policy page.

Alternative advice for members. The DCSA Welfare Officer can advise and assist members, and regularly liaises with the Head of Accommodation and the Bursar.

University Accommodation Service. Further Information on accommodation can be obtained from the University Accommodation Service, Kellet Lodge, Tennis Court Road, Cambridge CB2 1QJ (Tel: 01223 338099/333316). There are also various estate agencies in the City and further information is frequently published in the local newspaper The Cambridge Evening News - about accommodation.

Guest Rooms.

For further information on guest rooms please visit the Room Bookings page.

MAINTENANCE

Maintenance Book. Please use the book in the Porters' Lodge to report damage or other matters concerning property repairs.

SECURITY

Petty theft is common in all Cambridge Colleges, mainly because it is difficult to establish whether all visitors are bona fide or not. Therefore it is essential that rooms and windows are always locked when left unoccupied, and valuables should never be left unattended in public rooms. Insurance is a personal responsibility.

Graduate members should be on their guard at all times against intruders in College Premises. Doors should be kept locked and admission permitted only to known persons. Intruders should be reported to the Porters' Lodge. Personal Alarms are provided free by the DCSA to all members who request them. Security breaches should be reported to the Porters' Lodge and details entered in the Incident Log.

Members should avoid walking or cycling in poorly-lit parts of the City after dark. Where possible they should not travel alone, particularly off the main roads, late at night.

Lockers. Eighty lockers are available around the College. These may be rented on application to the Bursar's Secretary.

Room and Gyp Room Keys. These keys should be collected from the Porters' Lodge. Individual room keys in the Rayne Building will also operate the front door of the College. ALL ROOMS, INCLUDING GYP ROOMS, SHOULD BE LOCKED FOR SECURITY REASONS AND YOUR PERSONAL SAFETY.

Car Parking. The car park under the Dining Hall is entirely reserved for those people whose duties bring them frequently into College, i.e. College Officers and members of staff, and access must at all times be kept clear.

Motor Cars. University regulations require that students under the age of 24 must license their cars with the University Motor Proctor. Further details can be obtained from the Deanery. Members are reminded, however, that a licence will not be issued unless the applicant has arranged to garage the car in an approved place. Public car parks and the streets, for example, are not approved places.

Bicycles. Bicycles must be left either under the Dining Hall or in the bicycle shed below the Old Granary at the other end of the College site. Please do not bring them into the gardens. University regulations require that all students have their bicycles marked with a College number, which can be obtained from the from the Porters' Lodge. Since theft of bicycles is very common, it is advisable not only to mark them but also to buy a strong lock.

Cambridge Police (Telephone 358966) also provide a marking service at the beginning of each Michaelmas Term. And - take care: cycling in Cambridge can be very dangerous. You are urged to wear a cycle helmet and other safety equipment (i.e. reflective belt), and to make sure your cycle is in good repair and equipped with good lights.

OTHER FACILITIES

Gardens. Any part of the garden may be used for a social occasion but a reservation must be made with the Bursar's Secretary. The person who makes the reservation must be present throughout the entire period. Such a reservation will not, however, mean that other users of the garden are denied access. Barbeques are only permitted on the Small Island barbeque site.

College Grounds. Darwin College is lucky enough to occupy several fine late Georgian houses, with gardens running along the river Cam. Students are urged to maintain the quality of their surroundings by not leaving bags, crockery or litter either inside or out. Bicycles should be kept in the shed provided and not taken into or left in the grounds.

Laundry Facilities. There are card operated washing machines and driers, together with ironing facilities for general use, in the College Laundry Room.

Cooking. Limited cooking is possible in the gyp rooms.

Housekeeping. You are expected to keep your own student bedroom clean. If your room has a shower or sink then you are expected to clean them regularly. Hoovers are available to use and must be returned to the appropriate landing. Shared bathrooms and kitchens are cleaned by the housekeeping staff.

Photocopying. There is a photocopy machine for students. use installed in the recess by the Bursar's Secretary's Office. Information concerning use may be obtained from the Porters' Lodge.

Visual Aids. A screen, slide projectors, film projector and overhead projector are available from the Bursar's Secretary.

RECREATION

Most of the following items are provided or managed by the DCSA, which provides information on usage and booking.

Games Facilities. Darwin students will have use of either Corpus Christi or Clare sports grounds in 2008. There will be facilities for tennis, squash, football, badminton, chess, cricket, netball, swimming, rowing and American football. All College members are eligible to play for the University teams. The Sports Organiser has the relevant information. Financial help towards meeting University Team Fees and the cost of equipment for members playing at University level may be available on application from the Deanery.

Punts and Croquet. These are available in the summer for the use of Darwin members only. The College owns six punts that can be reserved by members of the punts club, which also publishes regulations governing the terms and conditions of use of the Punts. The person making the reservation must be in the punt during the period of the booking.

Paperback Library, Newspapers and Magazines. This Library is organised by the DCSA and operates from the Reading Room in Newnham Grange. Daily and weekly newspapers are also available, together with various informative booklets. Members should not remove newspapers from the Reading Room.

Pianos. A grand piano is located in the Dining Hall and an electronic piano in the Old Library. These may be used by arrangement at any time except when the hall is used for meals or the Old Library for meetings. Since these rooms are kept locked out of these times, a key, which must be returned before 11.30 pm, may be obtained from the Porters' Lodge. It is possible to reserve practice sessions on either instrument in advance. This can be done at the Porters' Lodge. An upright piano is also available in the Common Room for casual use at most reasonable times.

VCR. A VCR is available for members' use but only on College premises.

Darkroom. facilities are provided by the DCSA in the Old Granary, but the room may not be used after 10.30 p.m.

ACCOMMODATION

The routine allocation of College accommodation is carried out by the Head of Accommodation, within the guidelines laid down by the College Council. Members are requested to consult the Head of Accommodation directly on all matters relating to this aspect of the College's affairs.

Rooms in College. There is accommodation for 109 members in the main body of the College. Some of the rooms on site have river views. The remaining rooms either overlook Queens' Meadow with Silver Street intervening, or the garden. Many of the rooms have their own hand basins and telephone points. The rooms in Newnham Grange, the Rayne Building and the Old Granary have IT connections. The College also operates a wireless network system to enable other areas of the accommodation to access the network with appropriate equipment.

Residents need to have some crockery and cooking utensils, etc. for their own use, as breakfast is not provided in College, nor any meals on Sundays. Each group of rooms has an ironing board. Linen is NOT provided by the College.

College Hostels and Flats. A further 148 graduates can be housed in the main College hostels offsite; most hostels have IT connections. There are 13 self-contained flats for married couples, in nearby accommodation owned or leased by the College. A small number may be available for families with a single child. Linen is NOT provided in hostels or flats, nor are china, cutlery and cooking utensils.

Tenancy Terms and Conditions. Rent charges for College properties are payable quarterly in advance. Under some limited circumstances, it may be possible to arrange alternative schedules of payment (eg: instalments) within each quarter; this concession must be negotiated personally and individually with the College Accountant, and is entirely at the discretion of the College. Late payment can result in the termination of your tenancy licence, interest charges, and ultimately disciplinary action. Tenancies are never normally licensed beyond the 14th of September following the date of occupation. The minimum occupation and payment period for a college member seeking a college room or flat is 6 months from the date of occupation. To terminate the licensed tenancy of a study/bedroom: 4 weeks' notice is required, and for a flat: 3 months' notice. The 6-month minimum occupancy may be reduced if another, previously unaccommodated, member is willing to take on the remaining period of license, and thus no loss of room rental is suffered by the College.

Rents of Rooms and Flats. Rents in College and Hostel rooms include utilities and use of common facilities and range between:

Main College Site		£70.75 - £89.50 per week
College Hostels		£72.50 - £103.75 per week

Rents in Flats do not include gas or electricity charges and range from £122.50 to £137.25 per week.

(Above rates last updated for 2009-10).

The Provision of Accommodation

The College aims to offer all newly arriving students the chance of living in College accommodation during their first year. All members undertaking a course that continues beyond one year (e.g., PhD) have a chance of being allocated college accommodation, by ballot, for a further year. Normally, the maximum time any member may plan to occupy College accommodation is one year, with limited opportunities for a second year.

Members who have completed an MPhil and who then continue to a PhD - - where the MPhil counts towards that PhD - - will always have their MPhil year counted as part of the entitlement to apply for up to two years in college accommodation. The Head of Accommodation, at the discretion of the College, may make other arrangements for members on courses which do not fall exactly within these definitions.

The allocation of particular rooms, types of rooms, and locations is determined by the Head of Accommodation. Wherever possible this will take into account any personal preferences that members have expressed; however, the overriding consideration is to offer some form of college accommodation to the maximum number of members.

Accommodation on the main college site is normally allocated for one year only to give as many members as possible a chance to benefit from living for a period on or near the Domus. It is unlikely that students will be eligible to apply for the ballot in their second year at Darwin, if they have not had their change from MPhil status to PhD status confirmed (without qualifications) by The Board of Graduate Studies before 1 May of that year. Of course, they would retain entitlement to enter the ballot in subsequent years.

Accommodation cannot be provided for members "over-running" at the end of the academic year. Members must go out of residence on or before 14 Sepember of their accommodation year to enable the College to carry out a short period of maintenance and cleaning before rooms are re-occupied at the beginning of the next academic year by new arrivals. It is emphasized that all tenancy licences terminate on 14 September at the latest. Members must make their academic and personal arrangements with this limitation in mind.

Ballot procedure for accommodation in the succeeding academic years. During the Lent term, each member with further entitlement is invited to apply for College accommodation for the following year. Wherever possible, members will be allocated rooms in areas of their choice, but inevitably some areas will be over-subscribed. The ballot process usually takes place during April/May. A member expecting to be away during that period (eg: on fieldwork) should contact the Head of Accommodation before leaving, to make appropriate arrangements for inclusion in the ballot. It should be noted that flats are not included in the ballot.

Changes of accommodation during the year. Accommodation needs may be discussed with the Head of Accommodation at any time and the College will take into account extenuating circumstances (medical disability etc.) whenever possible. Nevertheless, requests for a change of room during the year will not normally be granted because of the generally limited room availability and the substantial administrative work involved.

Notice of termination of a tenancy licence. Members wishing to vacate their college accommodation between the expiry of the minimum-occupation period of 6 months and the termination of the licence on 14 September are required to give the Head of Accommodation at least one month’s notice of their intention to vacate a room and 3 months’ notice of vacation of a flat.

Alternative advice for members. There is a DCSA Welfare Officer who can advise and assist members and who regularly liaises with the Head of Accommodation and the Bursar.

Council Tax. Students living in hostels, flats or private accommodation may receive demands from the City Council for the payment of Council Tax. However, students are exempt from payment and if demands are received, the Deanery will provide affected students with a certificate confirming their student status. It should be noted that non-student spouses or partners sharing a student’s accommodation may be liable for payment and students in this situation should seek advice from the Deanery or Head of Accommodation.

Short-term accommodation. Short-term accommodation is usually available during the summer - from about 1 July through to mid-September. This accommodation is allocated by the Head of Accommodation entirely at the College's discretion.

Security. The security of property belonging to all persons resident in College property is the responsibility of the resident. The College does not accept liability for loss or damage to such property.

Petty theft is common in all Cambridge Colleges, mainly because it is difficult to establish whether all visitors are bona fide or not. Therefore it is essential that rooms and windows are always locked when left unoccupied, and valuables should never be left unattended in public rooms. Insurance is a personal responsibility.

Graduate members should be on their guard at all times against intruders in College Premises. Doors should be kept locked and admission permitted only to known persons. Intruders should be reported to the Porters' Lodge. Personal Alarms are provided free by the DCSA to all members who request them. Security breaches should be reported to the Porters' Lodge and details entered in the Incident Log.

Members should avoid walking or cycling in poorly-lit parts of the City after dark. Where possible they should not travel alone, particularly off the main roads, late at night.

Pets. Keeping of pets in College accommodation is not permitted.

University Accommodation Service. Further Information on accommodation can be obtained from the University Accommodation Service, Kellet Lodge, Tennis Court Road, Cambridge CB2 1QJ (Tel: 01223 338099). There are also various estate agencies in the City and further information is frequently published in the local newspaper The Cambridge Evening News - about accommodation.

Guest Rooms. Anyone wishing to reserve a Guest Room should apply personally or in writing to the Bursar's Secretary (e-mail: bursars.sec@dar.cam.ac.uk) giving as much notice as possible, stating also whether breakfast is required. Guest Rooms may not normally be reserved for more than five consecutive nights without special permission from the Bursar. It is not possible to provide breakfast on Sunday mornings. The charge for Guest Rooms begins at £25.00 per person per night. Larger en-suite guest rooms in The Malting House cost £35.00 for the first night and £25.00 per person for subsequent nights. A Continental style breakfast is available at a daily charge of £3.15 per person.

NOTE: All bookings will incur a booking fee of £10.00 which is non-returnable if less than seven days notice is given for cancellation.

Maintenance Book. Please use the book in the Porters' Lodge to report damage or other matters concerning property repairs.

Room Damage. Whenever a room is taken over, the new occupant is required to sign a form recording the state of the room and its contents. Damages or losses occurring during the occupancy may be charged for.

Room and Gyp Room Keys. These keys should be collected from the Porters' Lodge. Individual room keys in the Rayne Building will also operate the front door of the College. ALL ROOMS, INCLUDING GYP ROOMS, SHOULD BE LOCKED FOR SECURITY REASONS AND YOUR PERSONAL SAFETY.

Darwin College Fellows 2010/2011

(Current research interests are shown in brackets)

FELLOWS

RESEARCH FELLOWS

HONORARY FELLOWS

EMERITUS FELLOWS

DIRECTORS OF STUDY

Darwin College Offices

Official College Committees

The Statutory Bodies

The Governing Body		The Master and substantive Fellows
The Council		The Master (Chairman) The Vice-Master The Dean The Bursar (Secretary) Four Fellows elected by the Governing Body The Chairman of the DCSA Two elected students
Admissions Committee		The Master (Chairman) The Dean (Secretary) Three Fellows appointed by the Governing Body
Finance Committee		The Master (Chairman) The Vice-Master The Bursar (Secretary) Three Fellows appointed by the Governing Body The Treasurer of the DCSA (Observer)
Fellowships Committee		The Master (Chairman) The Vice-Master Six Fellows appointed by the Governing Body

This committee also deals with Research Associates, Visiting Associates and Senior Members.

Disciplinary Committee

The composition of this Committee is not specifically laid down. It will be set up by the Council as necessary. Any student of the College on whom a penalty has been imposed may appeal to this Committee.

College Visitor

The College Visitor is the Lord Chief Justice of England, who may consider complaints from members when all internal remedies have been exhausted. The procedure for referring complaints to the Visitor may be obtained from the College Secretary.

Other Committees

In order to advise the Governing Body and to assist the Council in day-to-day management, the following Committees have been established:

Committee for Buildings and Grounds (Responsible to the Council)		The Vice-Master (Chairman) The Bursar (Secretary) (ex officio) The Gardens Officer (ex officio) Three Fellows, appointed by the Governing Body Three students, elected by the DCSA Clerk of Works (in attendance)
Strategic Planning Committee (Responsible to the Council and the Governing Body)		The Master (Chairman) The Bursar (Secretary) Four Fellows, appointed by the Governing Body One student, elected by the DCSA
Committee for Meals (Responsible to the Council)		The Bursar (Secretary) Chairman of the Wines Committee (ex officio) Three Fellows, appointed by the Governing Body Three students, elected by the DCSA Catering Manager (in attendance)
Wines Committee (Responsible to the Council)		The Wine Steward (Chairman), appointed by the Governing Body The Bursar (ex officio) (Further membership of Fellows and students is at the discretion of the Chairman)
Library Committee (Responsible to the Council and Governing Body)		The Librarian (Chairman & Secretary) The Moses and Mary Finley Research Fellow Two Fellows, appointed by the Governing Body One student, appointed by the DCSA
Education & Research Committee (Responsible to the Governing Body)		Four Fellows, elected by the Governing Body (one of whom is Chairman and one of whom is Secretary) College Secretary (ex officio) Five students, appointed by the DCSA
Computer Committee (Responsible to the Council)		Fellow as Chairman and Secretary, appointed by the Council College's Representative on Users' Committee of University Computing Service Two Fellows, appointed by the Governing Body Accountant Four students, elected by the DCSA
Health and Safety Committee (Responsible to the Council and the Governing Body)		Two Fellows appointed by the Governing Body, one of whom as Chairman The Bursar (Secretary) Chairman of Buildings and Grounds Committee Dean or representative (co-opted) DCSA President Bar Chairman Heads of staff departments and representatives of contractors
Darwin College Society Committee (Responsible to the Council)		Chairman (a Former Member) Secretary (an Official Fellow) Treasurer (a Former Member Members (one Emeritus or Former Fellow & three Former Members)
College Music Committee (Responsible to the Council)		Composition to be decided

(The Dean, Bursar and Editor of the College Magazine may be co-opted for such meetings of the DCS Committee as require their presence)

The Master is normally President of the Darwin College Society.

Research Seminars

All students at Darwin are encouraged to present their research at informal seminars held on Tuesdays and Thursdays during term. Everyone is welcome, whatever your degree or discipline.

Darwin members pick up lunch from 12:45 as normal, taking it into the Entertaining Room (on the left at the top of the stairs leading to the dining hall). Wine is served. Non-Darwin members are welcome to attend, although lunch is only available to guests of members. The talk begins at about 1:15 and lasts for about 20 minutes and is followed by questions over coffee. We adjourn at 2:00pm at the latest.

Humanities and Social Sciences

Tuesday lunchtime is generally devoted to topics in the Humanities and Social Sciences. The current programme is available from the talks.cam service. There is also an archive of past programmes from years predating the talks.cam service.

Sciences

Thursday lunchtime is generally devoted to topics in Technology and the Natural Sciences. The current programme is available from the talks.cam service. There is also an archive of past programmes from years predating the talks.cam service.

The next few talks are:

Code of Practice issued by the Council of Darwin College in respect of the Darwin College Students' Association and the Education Act 1994

1. Section 22 of the Education Act 1994 places a number of responsibilities on the governing body of an establishment, which in Darwin College for the purposes of the Act is the College Council. Sub-section 3 provides that every governing body shall prepare and issue, and where necessary revise, a code of practice as to the manner in which the requirements of sub-sections 1 and 2 of the Act are to be carried into effect in relation to any students’ union for students of the establishment, setting out in relation to each of the requirements details of the arrangements made to secure its observance. This document constitutes the code of practice issued by the College Council in respect of the Darwin College Students' Association.

General duty of governing bodies

2. Sub-section 1 requires the governing body to take such steps as are reasonably practicable to secure that any students' union for students of the establishment operates in a fair and democratic manner and is accountable for its finances. This requirement is fulfilled through compliance with the requirements of College Statute D,XVII, of College Ordinance I.C., and the constitution of the Darwin College Students' Association.

Particular requirements of the Act

3. Sub-section 2 requires governing bodies to take 'such steps as are reasonably practicable to secure that the following requirements are observed by or in relation to any students' union for students of the establishment'. These detailed requirements are dealt with below.


1. Written constitution. Unions should have a written constitution.
   The Darwin College Students' Association has a written constitution.
2. Constitutions to be approved by the governing body and to be reviewed by it. The provisions of unions' constitutions are to be subject to the approval of the governing body and to review by it at intervals of not more than five years.
   The Constitution of the Darwin College Students' Association has been approved by the College Council in April 1995. College Ordinance I.C. provides that the constitution and any amendments of it shall require the approval of the Council, and that the constitution as a whole shall be reviewed by the Council at intervals not greater than five years.
3. Opting out. A student shall have the right not to be a member of a union or in the case of a representative body which is not an association to signify that he or she does not wish to be represented by it and students who exercise that right should not be unfairly disadvantaged with regard to the provision of services or otherwise by reason of their having done so.
   Statute D,XVII,2 provides that a student may opt by notice to the Dean, under a procedure specified by Ordinance, not to be a member of the Association. Ordinance I.C.2 specifies that procedure. The Darwin College Students' Association will continue to make their services available to students who choose not formally to be members, and College funding of the Association is conditional on the Association's doing so.
4. Election to major union offices. The Act provides that appointments to major union offices should be by election in a secret ballot in which all members are entitled to vote.
   All the officers of the Darwin College Students' Association, except two, are elected by a secret ballot of all the members. The exceptions are the Bar Chairperson and the Women's Officer. The Bar Chairperson is appointed by the outgoing Bar Chairperson after consultation with the President of the Association, subject to the approval of the College Bursar as Licensee. The Women's Officer is elected by a secret ballot of women members of the Association.
5. Union elections. Governing bodies are required to satisfy themselves that union elections are fairly and properly conducted.
   The constitution of the Darwin College Students' Association provides for at least 14 days notice of the election, for conditions as to hustings and publicity, for voting by secret ballot over three days, and for a nominee of the College Council to act as returning officer.
6. Sabbatical or paid elected officers. A person is not to hold sabbatical union office, or paid elected union office, for more than two years at the establishment.
   The constitution of the Darwin College Students' Association makes no provision for either sabbatical or paid elected officers.
7. Financial management. The financial affairs of unions are to be properly conducted and appropriate arrangements are to exist for the approval of unions' budgets, and the monitoring of expenditure by the governing body.
   Statute XVII provides that a Fellow of the College appointed by the College Council on the nomination of the Darwin College Students' Association shall be Senior Treasurer of the Association. The Statute further provides that the Senior Treasurer shall collect and receive the moneys due to the Association, shall ensure that its accounts are audited annually, and shall submit a termly report to the Council concerning the budget and expenditure of the Association. College Ordinance I.C. provides that the College Council shall ensure that the Association does not undertake commitments to expenditure exceeding the funds available to the Association, and that funds are used only for the objects of the Association as defined by the Statutes. The constitution of the Association lays down detailed requirements for the Treasurer to carry out duties, including the requirement to submit a financial statement at every meeting of the Executive Committee of the Association.
8. Financial reports. Financial reports of unions are to be published annually or more frequently, and are to be made available to the governing body and to all students; each report is in particular to contain a list of external organisations to which the union has made donations in the period to which the report relates and details of the donations.
   Statute XVII requires the Senior Treasurer of the Darwin College Students' Association to make a termly report to the College Council concerning the budget and expenditure of the Association. College Ordinance I.C. provides that the accounts of the Association and the termly reports of the Senior Treasurer to the College Council on its finances shall be available in the Bursar's office for inspection by members of the College. The Ordinance further provides that any proposal of the Association to affiliate to an organisation external to the College shall be notified to the College Council and shall be submitted for decision to a General Meeting of the Association together with details of any subscription or similar fee to be paid and any donation proposed to be made to the organisation. The Ordinance also provides that the Association shall submit annually to the College Council and shall publish a list of the external organisations to which it has been affiliated in the past year and details of subscriptions or similar fees paid or donations made to such organisations in that year. The list is subject to annual confirmation at a general meeting of the Association, with a secret ballot on affiliation to any particular organisation, if that is requested.
9. Groups or clubs. The procedure for student unions to allocate resources to groups or clubs is to be fair and is to be set down in writing and freely accessible to all students.
   The constitution of the Darwin College Students' Association lays down the procedure for allocation of resources to clubs and societies and makes the allocations proposed by the Executive Committee subject to approval or amendment at a general meeting of the Association.
10. Affiliation to external organisations. If a union decides to affiliate to an external organisation, it must publish notice of its decision, stating the name of the organisation and details of any subscription or similar fee paid or proposed to be paid and of any donation made or proposed to be made to the organisation, and such notice is to be made available to the governing body and to all students.
    See (h) above.
11. Report on affiliation. When a union is affiliated to any external organisation a report is to be published annually or more frequently containing a list of external organisations to which the union is currently affiliated and details of subscription or similar fees paid or donations made to such organisations in the past year or since the last report, and such reports are to be made available to the governing body and to all students.
    See (h) above.
12. Review of affiliations. There are to be procedures for the review of affiliations to external organisations under which the current list of affiliations is submitted for approval by members annually or more frequently, and at such intervals of not more than a year as the governing body may determine and under which a requisition may be made by such proportion of members, not exceeding five per cent, as the governing body may determine, that the question of continued affiliation to any particular organisation be decided upon by a secret ballot in which all members are entitled to vote.
    See (h) above.
13. Complaints procedure for students. There is to be a complaints procedure to be available to all students or groups of students who are dissatisfied in their dealings with a union or who claim to have been unfairly disadvantaged by reason of their having exercised the opt-out right referred to in paragraph (c) above, and this complaints procedure is to include provision for an independent person appointed by the governing body to investigate and report on complaints.
    College Ordinance I.C. provides that if any student or group of students is dissatisfied in dealings with the Association or claims to have been unfairly disadvantaged by having opted out of membership of the Association, and a complaint thereon is made to the College Council, the Council shall appoint an independent person to investigate and report on the complaint.
14. Remedies. Complaints are to be dealt with promptly and firmly and where a complaint is upheld there should be an effective remedy.
    The College Council will see to it that complaints are dealt with promptly and fairly and that any remedies required are effective, if necessary by making the institution of the remedies a condition of the College's grant to the Association.

Sub-section 4

4. Governing bodies are to bring to the attention of all students at least once a year the code of practice; any restrictions on the activities of student unions by the law relating to charities; and where applicable, the provisions of section 43 of the Education (No.2) Act 1986 about freedom of speech in universities and colleges, and of any code of practice issued under it relevant to the activities or conduct of unions.
   
   These matters are brought to the attention of students annually by the inclusion in each annual edition of the College Information Booklet of this code of practice, to which are appended an account of the restrictions on the activities of unions and the charity law and the College's code of practice under Section 43 of the 1986 Act.

Sub-section 5

5. Governing bodies are to bring to the attention of all students at least once a year and include in any information generally made available to persons considering whether to become students of the establishment information about the right of opt-out from union membership (paragraph (c) above) and about arrangements made for services to students who have opted out.
   
   This information is included in the College's Information Booklet and is drawn to the attention of applicants for admission.