Fees, Charges, Bills & Payments

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Ways to Pay

Payment of your College account

By Bank Transfer / Internet Banking (Preferred method of payment):

Account Name: Darwin College — Bursar’s Account

Account Number: 00298972

Sort Code: 20 17 68

Barclays Bank Plc, 9-11 St Andrew’s Street, Cambridge, CB2 3AX

Reference: Please quote your College Account Number (located in the top right hand section of your invoice / statement) followed by your surname (e.g. ABC1234 Bloggs)

IBAN: GB55 BARC 2017 6800 2989 72

SWIFT:  BARCGB22

Students with international bank accounts and debit/credit cards:

International students with an overseas bank account or card can pay their fees and deposits through TransferMate in their own currency with no currency conversion fees and beneficial exchange rates.

More about TransferMate

  • No International sender/receiver fees
  • Preferential exchange rates
  • 24 hour online tracking of all payments
  • 24 hour Customer Service
  • Allows you to pay in your local currency & to a local bank account

TransferMate also accept China Union Pay.

Register here or Log in

UK Debit Card:

Payments can be made either in person or by phone as below. We do not accept payment by credit card or international cards.

By Cheque:

Made payable to ‘Darwin College’ with your College account number clearly written on the back of the cheque and/or a copy of the invoice attached. Your monthly statement has a tear off remittance slip which should be returned with your payment. Please post all cheque payments through the Accounts Office door or send them to: The Accounts Office, Darwin College, Silver Street, Cambridge, CB3 9EU.

Cash:

Cash will only be accepted where the above methods are not readily available and the payment is under £20. (In person ONLY during opening hours — please DO NOT post cash).

If you are unable to comply with these arrangements or are having difficulties with your bank, please contact the Accounts Office as soon as possible accounts@darwin.cam.ac.uk

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Graduate Fees

Combined Graduate Fees are for tuition/supervision and College membership; they do not pay for housing, meals or personal expenses. Combined Graduate Fees are payable annually in advance, usually in October. Details of the Combined Graduate Fee can be found here.

The Privately-funded Undergraduate Fee is currently payable only by overseas MASt students.

Fee queries should be directed to fees@darwin.cam.ac.uk  Tel: +44 (0) 1223 335679

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Accommodation Charges

Accommodation charges are payable quarterly in advance. Newly arrived students should expect to receive an invoice within two weeks of entering College accommodation and the account must be settled, in full, within two weeks of receipt of the invoice.

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College Bills for Meals, Wine, etc.

You will be charged on a monthly basis for additional costs such as food. Payment is required no later the the middle of the following month.

You can pay your College Account by internet banking/bank transfer (preferred method), UK debit card (we do not accept payment by credit card or international cards), or by UK cheque.

Failure to comply with these terms of payment will result in the withdrawal of relevant College facilities, and may eventually lead to the member’s name being withdrawn from the College Register and thus automatically from the University’s Register of Graduate Students. Click ‘Next’ below for the College’s Bill Payment Policy.

Any queries regarding your College bill should be directed to accounts@darwin.cam.ac.uk  Tel: +44 (0)1223 335665

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Bill Payment Policy

Student Debt

The College is sympathetic to students experiencing financial difficulties.  If your financial situation changes, please let your Graduate Tutor know as soon as possible – support is available (details of student support at Darwin are available here)

College Account – Accommodation Charges

Accommodation charges are invoiced monthly or quarterly (you may express a preference) in advance by the Accounts Department. Your invoice will be sent to your student email address and must be paid within 14 days unless otherwise agreed in advance in writing.

Any debts outstanding 28 days after the due date will be referred to the Second Bursar for action. If any accommodation charges remain outstanding at the start of the next calendar quarter, students may be given notice to leave College accommodation as detailed and agreed to in the terms and conditions of their accommodation license agreement.  Any student with outstanding College debt will not be eligible to apply for any new accommodation term (e.g. continuing students will not be admissible for the ballot). Students will also be referred to the process to collect unpaid debts (see below).

College Account – Meals / Formals / Photocopying / Keys, etc

Sundry charges are made monthly by statement, sent to your student email address.  The outstanding amount must be paid within 14 days of receipt unless otherwise expressly agreed in advance in writing.

If College bills remain outstanding at the start of the next term, relevant College facilities (e.g. Meals/Formals) shall be withdrawn.

College Account – Support and Payment Plans

Students with overdue College accounts will in the first instance be invited to contact their Graduate Tutor to help explore any available routes to accessing student financial support either directly from the College or from external sources, including the University. The student will also be invited to agree to a payment plan, intended to allow the spreading of any outstanding sums over a longer pay-back period. Any payment plan agreed will need to be adhered to rigorously, and any new invoices will need to be settled in the normal manner so as not to increase the overall sum due.

Long Overdue College Accounts

In cases where financial obligations under the College account are not met in the normal timeframe as detailed above, a penalty charge (up to 1.5% per month) may be applied every 28 days on overdue accounts.

From the time when they are no longer engaged in active study at Darwin College, anyone whose student account remains unpaid will cease to have the rights and benefits normally accorded to alumni of the College until payment in full.

The College reserves the right to refer Long Overdue Debt to a professional and reputable debt collector for recovery. “Long Overdue Debt” means any debt older than 90 days (75 days overdue) where either there has been a failure to adhere to the terms of an agreed payment plan or where no payment plan has been agreed to. Before any debt collection action, the Bursar and the Dean must be satisfied that the College has duly considered and taken into account the debtor’s circumstance and any proposals which the debtor has made to resolve their situation. A debt collector may assist the College to recover the sums owed including any interest applied, with the understanding that they may seek a County Court judgement against the debtor as part of this process.

Tuition Fees

Academic fees are determined by the University and then invoiced for the full academic year (or the portion of that year the student is present for) at the start of the term that the student arrives.  Continuing students will be invoiced at the start of Michaelmas term for the upcoming year.

Students who are fully or partially funded by sponsors will be invoiced directly for their portion of the fees. If you are fully or partially self-funded, you will be invoiced directly for the amount you owe.  Payment of this is expected within 28 days of the invoice being issued unless an instalment plan has been agreed in writing. Students will not be permitted to proceed to graduate with outstanding amounts due on their account.

The College is guided by the University Policy for the non-payment of tuition fees.

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Payments of Grants and Bursaries

Authorised external grants and bursaries are paid by the Accounts Office, directly into UK bank accounts, around the beginning of October, January, April and July.

You will need to provide the Accounts Office with your bank details to enable them to make the payment. Hardship, language learning, travel and sports grants by the College are paid shortly after they have been awarded.

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