Recording, filming and photography

Some virtual events are recorded and may be published on public sites. If you do not wish to be recorded, please ensure that your camera and microphone are disabled and avoid posting chats or questions.

There will be filming and photography at some in-person events which will be shared on our websites and may be published in official Darwin College materials. Signage at events will indicate that filming may take place. Any guests who do not wish to be filmed or photographed should inform a member of staff on the day.


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Guest lists

We may include your name and matriculation year in a guest list and provide this to attendees to support networking.

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Changes and cancellations

All events are subject to change including details such as advertised dates, speakers, locations and ticket prices.

Darwin College reserves the right to cancel an event due to low enrolment or other circumstances which would make the event non-viable.

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Chargeable events

Events are run on a not-for-profit basis and any booking fees charged are to cover costs such as room hire, catering, staffing and speaker expenses.

If Darwin College cancels an event, guests will be offered a full refund. However any expenses (including travel) incurred due to the cancellation of an event will not be refunded.

Should circumstances arise that result in the postponement of an event, guests will have the option to either receive a full refund or transfer registration to the same event at the new, future date.

You may cancel your event booking within seven working days, beginning on the day you received your confirmation letter or email. You will receive a full refund of the price paid for the booking.

Refunds after seven working days will only be given if the event in question is sold out and we are able to re-sell the tickets concerned. If you would like a refund, please contact the Development Office.

All refund requests must be made by the person who made the original booking or the credit card holder.

Refunds will not be given for guests who do not turn up to an event on the day.

Cancellations will be accepted via phone or e-mail. However, refund requests must be received in writing (either email or post). If your booking was made online please enclose a copy of your

original receipt or confirmation email including your reference number. Please contact us if you wish to enquire about a refund.

Regrettably, Darwin College cannot refund guests on occasions when bad weather prevents or discourages travel. These above policies apply to all Darwin College events unless otherwise noted in the corresponding event materials. Please read all individual event information thoroughly.

Darwin College offers online booking for most events; however if you wish to pay by cheque, please write to us enclosing a cheque made payable to the ‘Darwin College’ for the correct amount. Please remember to include your name, address, alumni number (available on your CAMCard if you have one) and all guest details.

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