Information for New Members

Welcome to Darwin

Welcome to Darwin!  We are delighted that you will be joining our College community.  This page aims to answer your questions as a new student.  Further information on finding your way to Cambridge and how to prepare for your time here if you’re joining us from outside the UK, are available here.

When you arrive at Darwin, come first to the Porters’ Lodge, at our main entrance on Silver Street.

The Porters will be able to help you with directions, and give you all the information you need.  If you are staying in College accommodation, you will be given your keys, bedding and a welcome pack before you’re shown to your room.

The Welcome Desk

You should then visit the Welcome Desk, which will be open every weekday from Monday 7th September to Friday 2nd  October. Please ensure that you bring either your passport or an alternative form of photo ID. Owing to current buildings works, this year’s Welcome Desk will be hosted in the tent on the Bradfield Lawn.

Here you will be able to get IT assistance, have your ID and visa checked, and have any questions answered.

From Monday 21st September, members of the Darwin College Students Association (DCSA) will also be on hand to tell you about Freshers events, sports and societies – and show you to the Bar!

International students

If you’re joining Darwin from outside the UK, you’re in good company. Since its earliest days, Darwin has had one of the most international student populations of any Cambridge College, and we all benefit from its resulting cultural diversity and global perspectives.

To find out more about activities and support for international students at Cambridge, take a look at the Cambridge International Freshers’ Guide.

Welcome from the Dean

Darwin is the oldest and largest of Cambridge’s postgraduate Colleges, with around 750 current members from over 75 different countries.  We were also the first College to admit both men and women as students and Fellows.  Informal, inclusive and inter-disciplinary – our intake is generally around 50% scientists and 50% arts and humanities graduates – Darwin is a wonderful place to further your studies.  Situated centrally, close to most University Departments and Faculties, our award-winning Study Centre and peaceful gardens overlook the River Cam. We also boast the finest College bar in Cambridge!

Dr Duncan Needham
Dean & Senior Tutor

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Meet the Head Porter

Derek Scott is our Head Porter. He runs the Lodge and oversees a team of Porters who are available 24 hours a day, seven days a week to welcome visitors and support the Darwin community.

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Darwin College Students Association

Darwin College Students Association (the DCSA) organise a huge range of events, activities, sports, societies and campaigns. They’re a great starting point to find a way to get involved in College life. You can find out more on their website.

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Mail and Deliveries

You’ll be allocated a pigeonhole with your name on it in the Porters’ Lodge – this is where your post, messages, and any notices will be delivered.  Try to check your pigeonhole regularly so you don’t miss anything important and it doesn’t get overstuffed!

Please use the College address (Darwin College, Silver Street, Cambridge, CB3 9EU) for your mail and any online deliveries (such as Amazon), rather than your hostel address.  This means the Porters can sign for any packages, and allows the College to forward any mail which arrives after you have completed your studies.

If you receive a large package or letter, it will be kept at the Porters’ Lodge and you’ll find a card in your pigeonhole to let you know it has arrived. If you’re having something couriered, please send it from the Porters’ Lodge, making sure the address is clearly marked (preferably typed).

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Laundry

There are washing machines and tumble dryers in most College accommodation. In the main building and Frank Young House there are a number of larger machines.

The washing facilities are free to use, and may be used by any College member.

We recommend that you wash your laundry at 30 degrees to save energy.

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Reporting a maintenance fault or item for repair

Any emergencies should be reported to the Porters’ Lodge immediately.

Please report any other faults or maintenance issues in your accommodation by:

• Filling out a maintenance request slip in the Porters’ Lodge and placing it in the Maintenance pigeonhole.
• Calling the Porters’ Lodge on: 01223 (3) 35660 or Maintenance on: 01223 (3) 35688 – Monday to Friday from 8.30am to 4.30 pm or
  Emailing the Maintenance Team directly on maintenance@darwin.cam.ac.uk

Housekeeping issues should be reported using the book in the Porters’ Lodge. Alternatively the College Housekeeping team may be contacted by telephone on: 01223 (3) 35686 or by email on: housekeeping@darwin.cam.ac.uk

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Accounts Department

General

While you are at Darwin you will have two accounts with the College:

• a tuition fees account for your University and College tuition fees, charged annually;
• a non-fees account for all other expenses, such as accommodation, meals, and miscellaneous charges.

Both accounts use your CRSID number, issued by the University, for reference. Your fees account number is your CRSID followed by the letter F.

Accounts Department – Tuition

The combined University and College tuition fee is charged annually. Payment is due within 28 days of receiving the invoice, which will be issued after you have arrived in College.

Students on certain courses at the Judge Business School (MBA, EMBA, MFin, MSt in Entrepreneurship and Social Innovation, MAcc) pay tuition fees directly to the Judge Business School rather than to College.

If you have a Postgraduate Loan or American Federal Loan, you can arrange to pay your tuition fees in instalments, to coincide with the dates your loan is issued.

Instalment arrangements will otherwise only be agreed in exceptional circumstances. If you require special arrangements to pay your tuition fees you will need contact Mr Chris Millward as soon as possible after you arrive in College.

When you arrive, you will be asked to complete a form explaining the funding arrangements for your tuition fees. If your fees are paid partially or fully by external organisations or research councils, you may be asked to provide appropriate evidence of this agreement. The external body responsible for your fees will then be invoiced directly – you will only receive an invoice for any portion of the fees which you are funding yourself.

Accounts Department – Accommodation and Meals

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Travel and Transport

Within Cambridge

The easiest and most common way to get around Cambridge itself is by bicycle. Darwin College is close to the city centre and within walking or cycling distance of most Departments, Faculty buildings and shops.

Cambridge Cyclestreets will help you plan the best route.

Cambridge also has an excellent bus network, and the University’s U bus stops just outside the main College entrance on Silver Street.

Travelling to Cambridge

By Rail

Cambridge is accessible by train from across the UK. You can plan your journey here. The College is around a 30 minute walk or a 10 minute cycle from the station, so if you are arriving with lots of luggage you may want to take a taxi. There is a taxi rank immediately outside the station.

By Air

The closest major airport to Cambridge is London Stansted – about half an hour by road or train. There is also an hourly bus service. The same bus service goes to London Heathrow (about two hours away) and to London Gatwick (about three hours).

The Cambridge bus/coach station in Drummer Street is about 10 minutes walk from Darwin.

By Road

Driving in Cambridge is not recommended due to the congestion and one-way systems.

This map, provided by the University, shows the routes into the city centre by road. The usual motorway approaches are via the M11 (from the South), or the A14 (from the North, East or West).

Please note that there are no public parking spaces in College. Drop-off for loading and unloading luggage is via the main Silver Street entrance.

Please be aware that Silver Street has a bus gate installed and so should not be used for access to and from the College.

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Your Tutor

Every student is assigned a Tutor – a College Fellow who you should feel free to ask for advice and support on any non-academic problems you may experience during your time at Darwin. With the help of the Deanery, your Tutor may also direct you to specialist support if necessary.

If you have an academic enquiry, you should consult your Supervisor, Department or Director of Studies, but your Tutor may advise you in case of difficulties. If you need urgent advice, you may wish to contact the Deanery directly. The Dean provides support and advice to Tutors and is available to take over complex issues as required.

Get to know your Tutor. Then keep all relevant contact details to hand, and update your Tutor with your progress and any difficulties you might encounter. You should aim to see your Tutor at least twice each academic year, either in a group or individually as necessary.

Your Tutor is a source of general advice and support. He or she is always happy to listen to your experiences of studying and research, to offer advice where appropriate, and to help you to find academic staff and students in College with similar interests.

Your Tutor will have access to reports submitted online by your Supervisor concerning your academic progress, and to any self-assessment exercise you complete via CamSIS. He or she will liaise where necessary with academic supervisors and Departments/Faculties, particularly if you are experiencing difficulties. If you are worried by what a report says, or want a different perspective on your work, talk to your Tutor.

More commonly, if you fall ill, your work has been disrupted or you need to take time out for personal reasons, your Tutor will help you explain your circumstances.

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International Students

If you are in the UK on a student visa, the International Student Office website has all the information you will need. You should take the time to familiarise yourself with their student guide and your responsibilities.

This year’s International Freshers’ Guide, with tips and advice on settling into Cambridge, is available here.

When you arrive in Cambridge please register at the Welcome Desk in the Old Library.  After this has been done and before you commence your studies, you will need to take your passport to the Deanery Office so that we can update your records with your immigration status.

We will need:

• To take a copy of your passport
• To take a copy of the passport page with your entry stamp if you have one, or if no stamp was received on entry to the UK, check other evidence of your arrival date (such as a flight ticket with your name on it)
• Check your evisa using a share code. You can generate a ‘share code’ using this website.  Please ensure you choose the option ‘to prove my immigration status for anything else’.  The share code should begin with an “S”.

Students who have applied for their visa within the UK are granted ‘Permission to stay’.  This visa should also have been granted prior to commencing your studies.   If you have any queries, please email either the Deanery Office (deanery@darwin.cam.ac.uk) or the International Student Office (international.students@admin.cam.ac.uk)

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ID checks for all new students

All Colleges are required to undertake original ID checks for new students.  We are asked to ensure that the information a student has provided is correct and confirms they own the identity and nationality declared in their University application.

Please ensure that you bring your passport along to the Welcome Desk when you register.

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Healthcare

Darwin College does not have its own nurse, so you are advised to register with a local GP practice close to where you will be living as soon as possible after you arrive.

A list of GP practices in Cambridge can be found here and in your registration pack. Once you have decided on a practice please contact them directly to register as a patient.

Further information on healthcare in the UK is available here.

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Partners and Families

The partners and families of current members are welcome to visit the College, make use of the gardens, and benefit from subsidised rates in the Dining Hall by applying for a family card. Please contact the Catering Manager for further information.

The Student Association (DCSA) has an active families group aimed at members with children, with regular get-togethers, games days and picnics. Please email them for more information.

Unfortunately partners and family members may not use the Library or Study Centre – these resources are restricted to current members only.

Also, alcohol licensing regulations mean that partners or family members may not use the College Bar unless accompanied by a current member.

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Fire safety

Please make sure you understand the fire instructions in your College accommodation and familiarise yourself with your nearest escape routes and assembly point.

If you discover a fire:

• Sound the Fire Alarm immediately by pushing the ‘break glass’ on a call point.
• Evacuate the building.
• Inform the Porters’ Lodge (Tel: (3) 35660.
• Report to the assembly point.

You must only attempt to put out the fire if it is safe to do so. Do not put yourself or others at risk.

All corridors, stairwells, landings etc, must be kept clear at all times. Any items found in these areas will be removed immediately (only the hoover and ironing board are allowed to be stored in the designated area). Door closers are not to be disconnected and fire doors must never be wedged open.

It is a criminal offence under UK law to tamper with or disable fire-alarm equipment or fire extinguishers.

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Electric scooters

These should not be brought inside College properties. It is against our fire safety rules to charge these anywhere on College grounds.

In light of recent incidents, the safety of our members is of utmost importance.

Please read here for further details:

https://www.cambridgeindependent.co.uk/news/electric-bike-le…

https://www.cambridgeindependent.co.uk/news/cambridge-fire-c…

Any electric scooters found inside properties, whether being charged or not, will be removed.

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Room booking and facilities available to members

There are a number of shared rooms which are available for current Darwin members to book and use. Generally, if the booking is for a College or College-related academic purpose then there will not be a charge for use of the room.

PhD students are able to use College seminar rooms to give supervisions.

Since Darwin has so few rooms available to its members, bookings for private commercial use, University Departments or clubs and societies will be charged a room hire fee.

Rooms ‘5’ & ‘6’ in 1 Newnham Terrace, and the Hermitage Seminar room (next to the Parlour) are the best rooms for Supervisions. Rooms 5 & 6 both have wall-mounted A/V screens with HDMI or wireless connection.

Here is a handy guide to the rooms and facilities available to you as a Darwin member.

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How to book rooms at Darwin

Go to the room booking homepage

Click on “Sign in with Microsoft” and log in using your @cam Microsoft account (Raven)

Check the availability for the resource that you would like to book on the calendar

Make a tentative booking by clicking on an available resource/timeslot that you would like to use. Please ensure that you provide a proper description of the booking with as much information in the ‘description’ field as possible including purpose and number of attendees. Failure to do so might lead to refusal of the booking. Once you save the booking it will be sent to the College offices for approval.

Bookings can be made up to 90 days in advance.

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